Private workspace

Team documents with managed access and backups.

We organise company files and configure access for staff, customers, and partners. We agree sharing rules, review permissions, and prepare data recovery.

What you can do

  • Bring company documents into a managed workspace.
  • Control sharing with staff, customers, and partners.
  • Prepare data and permissions for future extensions.

What it provides

  • Access: users, roles, sharing, and external links are reviewed
  • Backup: workspace data is connected to a recovery plan
  • Governance: simple rules for owners, guests, and sensitive folders

Document organisation and access

We define where documents are stored, who can edit them, and how they are shared outside the company. We configure backups and recovery steps.

If you later want search or AI assistance over internal documents, we first review permissions and responsibility for each collection.

Features and services

What is included

Files and sharing

We organise folders, assign owners, and set rules for sharing documents.

  • team folders
  • external sharing
  • client document areas

Permissions

We configure access for each role and review accounts and guest permissions.

  • roles
  • guest access
  • admin review

Backup and readiness

We configure backups and retention, document recovery, and review requirements for future AI use.

  • backup
  • retention
  • AI readiness

Setup

Getting started

  1. List file locations, users, sharing links, and sensitive documents.
  2. Define folders, permissions, and external access.
  3. Migrate the agreed data and show the team how to use the workspace.
  4. Configure backups, review access, and document the setup.

Questions

Frequently asked questions

Is this a SharePoint replacement?

It can replace or complement SharePoint. We first review your tools, budget, requirements, and how the team works.

Can private AI be added?

Yes, as a separate extension. We first review permissions and responsibility for each document collection.

Contact us

Organise team documents and access.

We check where files are stored, who can access them, what is shared outside the company, and how recovery works.